We’re Hiring: Accounting Assistant Tayne Law Group, P.C. | Melville, NY | Full-Time | In-Person | $24–$28/hr
Are you detail-oriented, organized, and comfortable working in a high-volume accounting environment? Tayne Law Group, P.C. — a growing debt solutions law firm in Melville, NY — is looking for a reliable Accounting Assistant to support our day-to-day financial operations.
This is a hands-on role with real responsibility. You’ll work directly with our accounting team to keep client accounts accurate, payments flowing, and our books clean.
What You’ll Be Doing
Daily Banking & Payments
- Monitor Chase bank accounts multiple times throughout the day to identify and log incoming payments
- Direct payments to the correct accounts (IOLA vs. Operating) based on client settlement status and fee balances
- Process bank transfers, wires (Chase), and ACHs (Capital One) to creditors; update the Client Creditor Spreadsheet and notify creditors upon completion
- Assist with general bill paying and flag any unusual account activity
QuickBooks & Client Account Management
- Enter credit memos, invoices, and receive payments in QuickBooks Online for client accounts
- Set up new client profiles in QuickBooks and the Payment Tracker when first payments are received
- Set up new settlements: enter fee invoices, set up recurring checks, update the Client Creditor Spreadsheet, and save documentation to the appropriate drive folder
- Monitor ClickUp throughout the day for new legal bills; enter invoices into QuickBooks and notate fee details in the client database
- Process account statements for clients upon request; review before sending
Check Printing
- Generate Check Detail PDFs from QuickBooks and coordinate with team members for review
- Print checks for client creditor payments; track upcoming due dates and prioritize accordingly
Weekly Tasks
- Pull the Operating Payments Report from QuickBooks and prepare for the weekly accounting report to firm leadership
- Finalize the weekly Fee Table for fees to be applied
- Complete transaction matching for bank reconciliation across 5 accounts (Chase Deposit, Chase Operating, Chase IOLA, Capital One Operating, Capital One IOLA) — minimum twice per week
Monthly Tasks
- Coordinate ACH batch review with the accounting team on specific dates each month
- On the 10th of each month, update the Client Creditor Spreadsheet: remove completed settlements and update payment counts
- At end of each month, compile the completed settlements SIF list for staff
- Ongoing QuickBooks cleanup project: review account statements and coordinate with our bookkeeper
Client Program Completion & Termination
- Perform final accounting for clients completing or terminating the program
- Issue refund checks when applicable
What We’re Looking For
- 1–3 years of experience in an accounting, bookkeeping, or financial operations role
- Proficiency in QuickBooks Online — this is a must
- Strong attention to detail and accuracy; comfortable working with numbers all day
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Familiarity with banking platforms (Chase Business, Capital One Business) a plus
- Experience in a legal or financial services environment a plus
- Proficient in Microsoft Excel and Outlook
- Dependable, discreet, and able to handle confidential financial information
What We Offer
- Competitive hourly pay, depending on experience
- Medical Insurance
- SIMPLE IRA with employer matching
- Paid Time Off & Paid Holidays
- NY State Paid Family Leave
Hours: Monday–Friday, 9:00 AM–5:30 PM Location:In-person only — Melville, NY
We’re a growing firm looking for the right people to grow with us. If you’re someone who takes pride in accurate, timely work and wants to be a key part of a busy legal team, we’d love to hear from you.